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Introduction The Machines form keeps track of all Public Works machines in the Municipalities possession. It also can keep track of other
vehicles for the purpose of keeping track of the history of servce. With this form you can see a history of the time cards that have been entered for each machine. This history is in reverse chronological order, so the
newest appear at the top. As well as the time card history, you can also add and edit incidents of vehicle maintenance, or just view the most recent events. This help page will first deal with the fields and buttons
before describing Time Cards, Service History, and Recent Service which are found in the middle section. Fields
Buttons
Time Cards The middle section in the picture above shows the time cards that have been recorded for the selected
vehicle. This is linked to the payroll system's time cards where the payroll clerk can pull up the job and the hours will be brought over from the machinery system. Along the bottom are four yellow fields that
either show more information about the currently select time card entry, or show a total: The first yellow box is the status of the selected entry. The second yellow box is the Account's description from the
General Ledger. The third yellow box is a total for all the hours. Finally, the fourth box shows the sum of the Hours x Rate. See the Time Cards page for more information. Service History An example of the Service History window is shown below.
The purpose of this window is to keep track of how often maintenance is done and how much it has cost. This is useful when selling the vehicle. It provides the needed history when trying to prove a proper maintenance schedule was followed. It can also give insight into which vehicles are costing too much and should soon be replaced. Adding, Editing, and Deleting Service Records
To add a new record, simply fill in the fields along the bottom blank row. The service pull down list contains codes from the Service Codes form. You do not need to enter a description especially if it is
the same as the service code's description. Unlike committed time cards, editing of service entries can be done at any time. If you put a service record against the wrong machine, you can delete it by clicking
on its grey record selector button on the far left then pressing the Delete key on the keyboard. Next, find the right machine and re-enter the data there. Recent Service
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[Machinery] [Time Cards] [Maintain] [Services] [Jobs] [Site Map] |
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