Other

 

Some of the forms and reports that are not in the main part of this help file are listed here.

  • Bin Locations:  The locations pull down list is populated with data from this form.  There is also a Change Bins button if you need to combine two bins into one name.
  • Change Passwords:  This form lets you change user passwords as long as you know their current password.
  • Media Types:  The list of media types can be edited here.  As well, there is a Change Types button in the bottom left corner of this form that allows you to amalgamate media types to clean up old data if need be.
  • Codes:  Any codes in the system, like the Legal Description Descriptors, can be edited here.
  • Destruction Report:  Rather than changing the status of each file that has to be destroyed, you can do it automatically for files that have a Date to Destroy that is up to a user entered date.  There is also a report that can be printed first.
  • Destroyed Report:  Shows a list of the destroyed files for a given date range.
  • Classifications Report:  A form pops up allowing you to select a range of Class Codes to show on the Classifications report.
  • Labels:  This form lets you choose a range of files for which labels can be printed.
  • Purge Destroyed Files:  With this option, administrators can purge destroyed files from the system that have a destroyed date up to and including whatever date you enter.  Cross Reference entries will be removed as well.

 

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