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To use this form, put a check into the box in the last column called Select for all files for which you want to change the status. Using the data in the picture above, if file 011600 v-001 should be destroyed, put a check in its Select box. Once all files to be destroyed have been selected, click the Approve button. All selected files that do not yet have an approved to destroy date will have the current date put into the Approved to Destroy field. You can do the same to set files as Ready to be Destroyed once a printout of the Approved Files has been signed off upon by the department heads. The next step is to print a Ready to destroy list and collect all the files on that list. Once they have all been found, select them and click the Ready button. You can now go onto another location. Once all files have been collected and have been destroyed, come back to this form, select all that have a date in Ready to be Destroyed and click the Destroy button. One feature that will make this all much easier is the pull down box on the bottom left. While in the picture above, it says "All," you can easily change it to any of the following:
Once you have filtered out only the records you want, the Select All and Clear All buttons on the bottom right become useful.
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